Your accounting scope brief
Use this CAPA worksheet to explain the work you need and compare written proposals. Print a copy or edit the Markdown version. It is a preparation aid, not a quote or an enquiry submission.
1. Describe the business
- Business and entity type: ______________________________________
- Period to be covered: _________________________________________
- Main activity and sales channels: ______________________________
- Approximate monthly transactions: ______________________________
- Bank accounts, cards and payment platforms: ______________________
- Staff/payroll, stock and foreign currencies, where relevant: _______
- Current software and who controls access: ________________________
2. Choose the work you need
- Monthly or periodic bookkeeping and reconciliation
- Catch-up work for missing months
- Management reports and a review meeting
- Year-end financial statements
- Payroll support
- Tax return or supporting-document work
- SST or e-Invoice work, where applicable
- Separate audit or company-secretarial coordination
Last period fully reconciled: _____________________________________
Known missing records or unresolved balances: ______________________
Deadlines already established and who is handling them: ______________
3. Agree the division of work
| Task or deliverable | Business owner | Provider's role | Agreed date |
|---|---|---|---|
| Upload source records | |||
| Explain transactions and answer queries | |||
| Reconcile and prepare reports | |||
| Review reports and unresolved items | |||
| Complete separately agreed filings |
These are engagement targets. Record actual statutory deadlines separately.
4. Compare the same scope
| Cost | Proposal A | Proposal B |
|---|---|---|
| Twelve months of recurring fees | ||
| Setup and catch-up work | ||
| Software and user access | ||
| Agreed year-end work and meetings | ||
| Separately required services | ||
| Applicable service tax | ||
| Total for the same first-year scope |
Ask each provider to confirm exclusions, transaction-counting rules, report frequency, additional-work pricing, cancellation terms and how you can export your records. A blank cell means “not yet confirmed”, not zero cost.
5. Finish with a written decision
Chosen arrangement and why: _______________________________________
Questions still open, responsible person and due date: ______________
Agreed scope saved at: ____________________________________________
Read next: comparing accounting fees and monthly package scope.
CAPA — Clear Accounts. Practical Advice. Prepared on 24 September 2026. We’ve taken care to check this worksheet, but can’t guarantee 100% accuracy, completeness or that it remains up to date. It is a general preparation aid and does not replace professional advice tailored to your circumstances. Keep completed business records in your own controlled files.